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Online board meetings are becoming more common as companies move to a virtual work environment. This new method of managing business requires a bit more discipline than in-person meetings, however it is just as effective when the meeting is managed effectively. It is crucial to establish the right expectations for all participants right from the beginning and to ensure that they follow the guidelines of the meeting.
During the meeting, you should keep discussions focused on the top priority agenda items. The agenda should be kept short and divided into 15-minute intervals will help avoid fatigue and help you efficiently move through every item on the agenda. By incorporating breaks directly into your agenda can also boost the energy of conversations and encourage participation.
Brainstorming sessions are a great way to promote creativity during meetings and often provide some extremely useful ideas. However, it’s important to make sure that all team members feel comfortable speaking up during these types of discussions. It’s important to be able listen to team members that are quiet or shy.
After the meeting, ensure that everyone is reminded of any follow-up tasks, such as taking a survey for the board or submitting additional data, information, or materials requested during the meeting. These tasks can be easily managed through a robust software for boards solution, which enables seamless distribution of all materials to all attendees.
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