Remote meetings are a key element of collaboration, particularly for distributed teams. If you don’t follow the proper protocol for meetings it can be less productive than in-person meetings. Virtual meetings can benefit from many of the same methods used to make in-person meetings efficient and engaging. Here are 13 suggestions from Forbes Coaches Council members on how to conduct a successful remote meeting:
1. Use an agenda.
To avoid being lost in the conversation, begin your meeting with a clear agenda. If possible, create an agenda with input from the attendees and present it first.
2. Encourage everyone to speak up.
Some people are reluctant to participate in online meetings due to the fear of dominating the conversation or being interrupted. To combat this, think about using a specially-designed conference call microphone and camera. This helps to filter out background noises and amplify everyone’s voice equally. You can ask questions or to make comments after the meeting so that everyone can be heard.
3. Focus on action items, and follow-up.
Meetings often end with vague action items, and no clear plan for http://www.boardmeetingonline.net/secrets-of-running-successful-remote-meetings follow-up. To avoid this, you must decide the method by which actions will be recorded and followed-up upon at the start of a meeting and review them at the end. It’s also good to set up follow-up one-on-one meetings or a different team meeting within a realistic time frame.
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