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Effective communication is the key to success, whether you are an online worker or someone who works in person. Meetings online can be challenging to run, but following the guidelines in this article can help facilitate more productive meetings.
Engage participants from the beginning. Start meetings with a brief icebreaker, such as having attendees share highlights of their week or share a fun fact they discovered interesting. This sets a positive vibe and gives the attendees something to keep in mind before getting into agenda items.
Create a note-taking system at the start of the meeting. It’s easy for attendees to overlook important information during a distant meeting. A person who can record the discussion will help prevent any miscommunication. Encourage everyone to record notes so that they can go back and apply the knowledge later.
It isn’t easy to keep from speaking simultaneously or interrupting someone else in a virtual environment. To avoid this make it easier for people to turn the tables by encouraging the use of “raise your hand” in your virtual meeting software.
Finish your meeting with the clearest set of action items. This will ensure that your team is following the objectives and decisions that you make in your meetings. It’s an excellent idea to send a summary of the outcomes of the meeting as well as the actions items within a couple of days of the end of the meeting. This can be done through an online document shared with the group or by sending an email via your meeting software.
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