What to Include and What to Leave Out of Board Meeting Minutes

It is important to be neutral when composing the minutes of board meetings. This will allow the minutes https://boardroombox.com/ to serve their purpose as an official document that can show that meetings were held and that decisions were taken. Having opinions creep into the notes can make them look biased and cause skepticism from those who are involved, legal entities and even future board members. It is essential to know what details to include and which to leave out in the minutes.

In general the minutes of board meetings should only record the facts and decisions made during the board meeting. They should never contain opinions of a personal nature, such as how the chair of the meeting hammered her desk to make her point. It is also recommended to not mention people in the discussion except when an exact motion is being debated. The board should also note who made the motion and who seconded it, and the number of people voting for, against and abstaining.

It’s also recommended to keep track of any new attendees or special guests. This will help people keep track of people who are attending in person or remotely. It’s helpful to include the start and end times of the meeting as well as the date and time of the next meeting. The board members are busy, so establishing an appointment date and time for the meeting can help everyone to stay on track.